Manage the organization’s lease portfolio, including tracking lease expirations, renewals, and terminations.
Negotiate lease terms, rental rates, and other contractual obligations with landlords.
Review lease agreements to ensure accuracy and compliance with legal and financial requirements.
Coordinate lease-related documentation, including lease amendments, assignments, and subleases.
Space Utilization:
Collaborate with internal stakeholders to assess space needs and optimize the use of leased facilities.
Develop and implement strategies to maximize the efficiency of leased spaces, such as subleasing or reconfiguring layouts.
Monitor and report on space utilization metrics to inform decision-making and resource allocation.
Relationship Management:
Cultivate positive relationships with landlords, property managers, and tenants to facilitate effective lease management.
Address landlord-tenant issues, disputes, and maintenance concerns in a timely and professional manner.
Serve as a point of contact for lease-related inquiries and communications.
Compliance and Risk Management:
Ensure compliance with lease terms, regulatory requirements, and internal policies.
Conduct regular audits of lease agreements and financial records to mitigate risks and identify opportunities for improvement.
Collaborate with legal counsel and finance teams on lease-related legal matters, such as lease terminations, disputes, and insurance requirements.
Reporting and Analysis:
Prepare and present regular reports on lease activity, financial performance, and occupancy metrics.
Analyze lease data to identify trends, forecast future needs, and make recommendations for strategic decision-making.
Participate in budgeting and forecasting processes related to leased facilities and operating expenses.